This training series is a collection of 20 videos, each approximately 1 minute long, that includes everything from registering to the nuts and bolts of filing a document using their site.
Unlike the YouTube and TF guides, our guide matches step-by-step with screenshots of the TF system adapted for Fifth District filings. For this reason, you may find this guide very helpful during your first few filings. (At this time, we do not know whether ultimately all the California DCA's will use the same functions within the TF website such that the screens look and act the same way court by court.)
Note: If you have already registered for TrueFiling in the First District Court of Appeal, DO NOT register again. You will be able to add the Fifth DCA to your existing TrueFiling account (see “Adding the Fifth District as a Favorite Court—For Panel Attorneys Who Practice in the First District” in the above document).
TrueFiling requires a current email address. It is important that counsel plan ahead for any change of the email address used for TF. You will not be able to file or receive TF notices on electronic filings if your email address is no longer functioning either because the email has changed, or the mailbox is "full."
Unfortunately, counsel cannot unilaterally update their own profile email address within the TF system. To update your TF email, you must submit a change of email address to the court pursuant to rule 8.71(d)(1), with service on the parties and CCAP. (Once filed, the court's database will in turn update TF in a secured upload process that occurs each night.)
Both the Third and the Fifth are okay with submitting a single notice that lists all open cases you are appointed on in that court. Submit the notice via TrueFiling attached to only one case for that court (and one set of fees).
Both court administrators have confirmed that appointed counsel is required to pay a fee for TrueFiling a document (currently at $7.50 per document) and the eService fee IF you choose to also e-serve via the TrueFiling process (currently at $3.00 per document). Panel attorneys need to provide TrueFiling with a credit card or debit card to complete all e-filing transactions. Pre-paid debit cards, like debit cards tied to a bank account, are acceptable. Because panel attorneys will be reimbursed for these fees, there is no court procedure for panel attorneys to apply for a fee waiver. Note: Fees are required notwithstanding the appointed counsel fee waiver button that may appear on the Fifth's version of the filing screen. Fee waivers apply only to indigent non-represented appellants. The Third's version of the filing screen has been modified to clarify the fee requirements.
Many panel attorneys choose to save the eService fees charged by TrueFiling by opting instead to electronically serve the AG, other counsel, and the project directly via their own email. (See our TF eService page instructions.)
All TrueFiling fees are reimburseable for panel attorneys. Claim the fees on expense line #9 in eClaims; add a comment, "TrueFiling fees." A comment breakdown for the fees is not required.
If you experience technical difficulties when you are attempting to file a document using the TrueFiling system, counsel should first call the toll-free number posted above and on the TrueFiling website to try and resolve the issue. The Fifth DCA's local rule 8(h) addresses how to proceed when a document is not filed on time due to a technical failure. If you fail to meet a filing deadline because of a failure at any point in the electronic transmission and receipt of a document, you may file the document as soon thereafter as practicable and accompany the filing with a motion to accept the document as timely filed. (See also Cal. Rules of Court, rule 8.54(a)(1)&(2).) If the TrueFiling system is unable to accept filings continuously or intermittently over the course of any period of time greater than one hour after 12:00 noon that day, the Clerk of Court will deem the TrueFiling system to be subject to a technical failure. Filings due on the day of a technical failure which were not filed solely due to such technical failure will be due the next court day.