About the Vendor Site ID Number
A vendor site ID number is a unique identification number that is assigned to each panel attorney by the State of California. The vendor site ID number is issued after the JCC processes the Attorney Information Sheet and STD 204 form, which a panel attorney must submit when they first join any CAC panel. Panel attorneys must have an active vendor site ID number in order to submit compensation claims and be paid by the State.
Because it takes the JCC up to 30 days (or more) to process new Attorney Information Sheet and STD 204 forms into their accounting system, it is very important for panel attorneys to submit this paperwork as soon as they join a CAC panel so the vendor site ID number can be issued by the State before the panel attorney submits their first compensation claim.
Please note: If you are already an active panel attorney with one appellate project, you do not need to submit the forms again when you join a different project’s panel. You will use the same vendor site ID number that was previously issued.
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Checking if the Vendor Site ID Number has been issued (steps for CCAP panel attorneys)
The JCC does not notify panel attorneys when a vendor site ID number is issued.
A CCAP panel attorney can check to see if their vendor site ID number has been issued by checking WebClaims after they have been appointed in a CCAP case. Follow these steps to check:
- Log into WebClaims
- Click on “start search” without entering any information
- You will see a page where you can enter your case number and create a claim for the case
- After you create the claim for the case, skip to Stage 9 “Show me the numbers”
- There will be dropdown that should have your name and vendor site ID number (which is a combination of your address and social security number/business taxpayer ID number). If there is a vendor site ID number listed in the dropdown, this means the number has been issued.
If your vendor site ID number has not been issued, see Who to Contact if Your Vendor Site ID Number Has Not Been Issued below.
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Caution if using multiple numbers
Most attorneys only have one vendor site ID number, but it is possible to have multiple numbers (see Will My Vendor Site ID Number Ever Change? below). If you have more than one active vendor site ID number, it is critical that you select the right one when you submit your claim. Choosing an incorrect Vendor Site ID Number can result in a significant delay in reissuing the payment to you!
Choose the right one to associate with your claim for payment. The vendor site ID information in WebClaims consists of 6 parts: vendor site id | last name, first name | Address | City | Personal or business TID | Direct Deposit or paper Warrant
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Who to contact if your Vendor Site ID Number has not been issued
If it has been over 30 days since you submitted the Attorney Information Sheet and STD 204 form to the JCC and you do not see your vendor site ID number in WebClaims, contact APHELP@jud.ca.gov (NOTE: there is no “D” in the email address).
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Will my Vendor Site ID Number ever change?
No. The State will not issue a new vendor site ID number to a panel attorney for information changes such as a change of address, a change of Tax ID number, or a name change. However, any such pending changes to your information must be fully processed by JCC Accounting at least 30 days BEFORE submitting a new claim, otherwise the information will be a mismatch.
Changes to your information require a panel attorney to resubmit the Attorney Information Sheet and STD 204 form to the JCC. Email your updated submission to APHELP@jud.ca.gov. (NOTE: there is no “D” in the email address.)
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Vendor Site ID Number information updates and submitting compensation claims
Changes to your associated payment information will impact the processing of compensation claims. After resubmitting the updated Attorney Information Sheet and STD 204 form to the State, panel attorneys should not submit any new compensation claims to the project until changes are fully processed by JCC Accounting (see steps Checking the Vendor Site ID Number has Been Issued (CCAP Panel Attorneys) above). Plan to allow at least 30 days and check for current information reflected in WebClaims.
When you next submit a compensation claim after submitting a change, make sure you select the correct vendor site ID number during the compensation claim process that matches the information the JCC currently has on file for you to ensure that payment is not delayed. (See Caution note above.)
Please note: Payments from the State defaults to issuing a paper check “warrant” that is mailed to you. If you have changed your physical address, make sure to submit a change of address to the JCC so the check is not sent to the wrong address. There could be a very lengthy delay to have a lost check reissued. The projects highly recommend setting up direct deposit with the JCC to avoid this issue. Panel attorneys who opt for direct deposit receive their payments quicker and checks will not get “lost in the mail” if you move or a natural disaster prevents prompt delivery of your mail. Information on setting up direct deposit is available on CCAP’s website here.